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Council of the Faculty of Environmental Studies – Standing Rules

Approved by the Faculty of Environmental Studies Faculty Council on May 17, 2012

TABLE OF CONTENTS

1. DEFINITIONS
2. GENERAL
3. POWERS AND DUTIES
4. MEMBERSHIP
5. OFFICERS
6. MEETINGS
7. STANDING COMMITTEES

7.1 Standing Committees
7.2 Executive Committee
7.3 Committee of Instruction

MES Program and Curriculum Subcommittee
PhD Program, Curriculum and Admissions Subcommittee
MES Admissions Subcommittee
MES Awards Subcommittee
Grade Assessment Subcommittee
MES/JD Program Subcommittee
Planning Programs Subcommittee
Undergraduate Program and Curriculum Subcommittee
Undergraduate Academic Review and Admissions Subcommittee

7.4 Research Committee
7.5 Faculty Appointments Advisory Committee
7.6 Tenure and Promotions Committee
7.7 Appeals Committee
7.8 Equity Committee

8. AMENDMENTS

STANDING RULES

1. DEFINITIONS

1.1        Unless otherwise specified in these Standing Rules:

(a) "the Faculty" means the Faculty of Environmental Studies, abbreviated as "FES";

(b) "the Council" means the FES Council;

(c) "the Dean" means the Dean of FES (or delegate), as the responsible academic and administrative executive officer of the Faculty;

(d) "members of the Faculty" refers collectively to the faculty members and students and fellows and support staff;

(e) "faculty members" means those persons holding academic appointment in FES with one or other of the following titles: Professor, Associate Professor, Assistant Professor, Professor Emeritus(a), Senior Scholar, Adjunct Professor, Visiting Scholar;

(f)   "student" refers specifically to students registered in FES;

(g) "Fellows" means persons who are appointed by the Dean to have the title of Fellow, being neither faculty members nor students;

(h) "Teaching Assistants" refers specifically to Teaching Assistants appointed in FES courses;

(i)  “manager” refers to staff holding a Confidential, Professional, and Managerial appointment.

(j)   "support staff" includes all non-academic staff who hold full-time, part-time, and sessional appointments in FES;

(k) "BES degree" means the degree of Bachelor in Environmental Studies or the Baccalaureate in Environmental Studies;

(l)   "MES degree" means the degree of Master in Environmental Studies or the Magisteriate in Environmental Studies;

(m) “PhD degree" means the degree of Doctor of Philosophy in Environmental Studies or the Doctorate in Philosophy in Environmental Studies;

(n) "the undergraduate program" refers to the BES program;

(o) "the graduate program" refers to the Graduate Program in Environmental Studies;

(p) "members of the graduate program" means those faculty members appointed to provide graduate instruction in environmental studies;

(q) "GESSA" refers to the student organization, Graduate Environmental Studies Students Association;

(r)   "BESSA" refers to the student organization, Bachelor in Environmental Studies Students Association ;

(s) “PhESSA” refers to the student organization PhD Environmental Studies Students Association.

1.2        The above definitions shall apply for all Council legislation and pronouncements. 

2. GENERAL

2.1        The Council is a committee of the Senate of York University.

2.2        Subject to the approval of the Senate, the Council shall function in accordance with these Standing Rules and such other rules,
regulations, procedures, and policies as the Council may from time to time establish in accordance therewith.

3. POWERS AND DUTIES

3.1        The Council shall be the governing body of the Faculty.

3.2        The Council shall establish policy on all matters pertaining to the Faculty.

3.3        The Council shall appoint and establish the mandates of the Standing Committees as set out in clause 7.1 below.

3.4        The Council may appoint such special committees as it may from time to time determine and shall state the mandate and term for each such committee at the time of appointment.

3.5        The Council may delegate such powers and duties as it may from time to time determine.

3.6        Subject to and in accordance with the provisions of these Standing Rules, the Council may, by simple majority vote of those members present at a meeting of the Council, adopt such Policy Statements as may be deemed necessary or desirable to guide its functions.

3.7        Subject to and in accordance with the provisions of these Standing Rules, the Council may, by simple majority vote of those members present at a meeting of the Council, establish such Procedures as may be deemed necessary or desirable to facilitate its operation.

3.8        Standing Committees may establish guidelines which describe the normal practices and policies of the committee in proceedings within its charge under these Standing Rules. Such guidelines shall be submitted for approval by the Council and when approved shall be incorporated into the Procedures as established under clause 3.7 above.

3.9        The Council shall, by simple majority vote of those members present at a meeting of the Council, adopt Academic Regulations governing the academic affairs of the Faculty subject to the approval of Senate and subject to the provisions of any and all current Collective Agreements.

3.10      The Council shall publish together the Standing Rules, Policies and Procedures, and Academic Regulations in a consolidated document incorporating all current amendments.

4. MEMBERSHIP

4.1        The membership of the Council shall be determined annually and shall consist of:

(a) faculty members as follows:

i.    all faculty members holding full-time appointment whose home Faculty is FES,

ii.    50% of faculty members who are joint-appointed between FES and other Faculties and whose home Faculty is not FES,

iii.   two faculty members holding part-time appointment in FES (for the term during which they hold a teaching appointment), and

(b) students numbering not more than two-thirds of (a) above, comprised of two PhD students and the remaining number equally divided between MES and BES students; and

(c) two support staff members;

(d) one Fellow;

(e) the following managers:

i.    the Executive Officer,

ii.    the Director,  Office of Student and Academic Services (OSAS),

iii.   the Manager,  Recruitment/Admissions,

iv.   the Director, Information Technology Services and Facilities.

(f)   the following officers of the University:

i.    the President and Vice-Chancellor,

ii.    the Vice-President Academic and Provost,

iii.   the Chair of Senate,

iv.   the Secretary of Senate.

5. OFFICERS

5.1        The officers of the Council shall be:

(a) the Chair, who shall be a faculty member;

(b) the Vice-Chair, who shall be a faculty member;

(c) the Secretary;

whose respective powers and duties shall be established by the Council.

5.2        All officers, except the Secretary, shall be elected annually by the Council from among the members of the Faculty and according to such procedures as it may establish. The Dean shall appoint an administrative staff member to serve as the Secretary in a non-voting capacity.

5.3        The Chair or, in the absence of the Chair, the Vice-Chair shall preside over every meeting of the Council.

6. MEETINGS

6.1        The Council shall meet not less than once every four calendar months or once each academic term.

6.2        Meetings of Council shall be called by the Chair of the Council or the Dean.

6.3        Subject to the provisions of clause 6.4 below, a special meeting of the Council shall be called whenever five or more members of the Council request such a meeting.

6.4        Not less than seven days before every meeting of the Council, notice and agenda and all attachments shall be provided to every member of the Council.

6.5        Voting in Council meetings shall be limited to those members of the Council who are present at the time a vote is taken.

6.6        A quorum of the Council shall consist of the Chair (or in the absence of the Chair, the Vice-Chair) and any other ten voting members of the Council.

6.7        All meetings of the Council shall be open to all members of York University.

6.8        All meetings of Standing Committees (except the Tenure and Promotions Committee and the Appeals Committee) are open to all members of the Council. Council members may attend as non-participant observers. Permission to address such meetings may be granted by a simple majority vote of Standing Committee members present and voting.

6.9        Any meeting or portion thereof of a Standing Committee may be closed by a simple majority vote of committee members present and voting. The reasons for such closing shall be recorded in the minutes.

6.10      All Standing Committees shall submit minutes of all meetings to the Secretary of the Council and shall be prepared to report at every regular meeting of the Council.

7. STANDING COMMITTEES

7.1        There shall be seven Standing Committees of the Council:

(a) Executive Committee,

(b) Committee of Instruction,

(c) Research Committee;

(d) Faculty Appointments Advisory Committee,

(e) Tenure and Promotions Committee,

(f)   Appeals Committee,

(g)  Equity Committee.

7.2        Executive Committee

(a) The Executive Committee shall consist of:

i.    the officers of the Council, namely

the Chair,

the Vice-Chair,

the Secretary (non-voting),

ii.    the Dean,

iii.   the Associate Dean(s),

iv.   the Graduate Program Director,

v.    the Undergraduate Program Director,

vi.   the chair of BESSA or the chair’s delegate,

vii. the chair of GESSA or the chair’s delegate,

viii. the chair of PhESSA or the chair’s delegate,

ix.   one faculty member elected by the Committee of Instruction,

x.   one support staff member elected by the support staff,

xi.   one CPM administrative staff member,

(b) The Chair of the Council shall be the Chair of the Executive Committee.

(c) The Executive Committee may request any Chair of a Standing Committee, or the Chair’s delegate, to participate in the deliberations of the Executive Committee in relation to such subject matter and for such a term as the Executive Committee shall determine.

(d) The Executive Committee shall consider and prepare the agenda for meetings of the Council.

(e) The Executive Committee shall appoint a Nominations Sub-committee which shall be chaired by the Vice-Chair.

(f)   The Executive Committee may appoint such other subcommittees as it considers necessary to conduct its business.

(g) The Executive Committee shall exercise such other powers and duties as may from time to time be determined by the Council including the conduct of the business of the Council during the Summer term between meetings of the Council as Summer Authority.

(h) The Chair and the Chair’s delegate of each student association are welcome to attend the meeting at the same time and speak; however, one vote for each association will rest with the Chair of each association.

7.3        Committee of Instruction

(a) The Committee of Instruction shall consist of all full-time and part-time and joint-appointed faculty members and three students of whom one shall be a PhD student elected by PhESSA and one shall be an MES student elected by GESSA and one shall be a BES student elected by BESSA.

(b) The Committee of Instruction shall be chaired by the Dean and the Secretary of the Council shall serve as the non-voting secretary.

(c) The Committee of Instruction shall advise the Dean on all matters pertaining to the implementation of the academic programs of the Faculty.

(d) The Committee of Instruction shall establish its own procedures and schedule of meetings, subject to whatever directions the Council may provide.

(e) The Committee of Instruction shall appoint the following subcommittees which shall exercise such duties and responsibilities as the Committee of Instruction may from time to time determine:

i.    the MES Program and Curriculum Subcommittee,

ii.    the PhD Program, Curriculum and Admissions Subcommittee,

iii.   the MES Admissions Subcommittee,

iv.   the MES Awards Subcommittee

v.    the Grade Assessment Subcommittee

vi.   the MES/JD Program Subcommittee,

vii. the Planning Programs Subcommittee,

viii. the Undergraduate Program and Curriculum Subcommittee,

ix.   the Undergraduate Academic Review and Admissions Subcommittee.

 (f) The MES Program and Curriculum Subcommittee shall consist of:

i.    the Graduate Program Director, who shall be the Chair,

ii.    the MES Program Coordinator,

iii.   the MES/JD Program Coordinator or delegate,

iv.   the Planning Programs Coordinator or delegate,

v.    one faculty member elected by the Committee of Instruction,

vi.   two MES students elected by GESSA,

vii. the Director of  OSAS or delegate (non-voting)

 (g) The PhD Program, Curriculum and Admissions Subcommittee shall consist of:

i.    the PhD Program Coordinator who shall be the Chair,

ii.    the Graduate Program Director,

iii.   two faculty members elected by the Committee of Instruction,

iv.    the Director of OSAS or delegate (non-voting)

v.    the Course Director(s) for ENVS 8102 PhD Seminar (or a representative appointed by the PhD Program Coordinator if the latter is also the Course Director),

vi.    two PhD students elected by PhESSA.

(h) The MES Admissions Subcommittee shall consist of:

i.    the MES Program Coordinator who shall be the Chair,

ii.    the Graduate Program Director,

iii.   three faculty members who shall be elected by the Committee of Instruction,

iv.   one representative appointed by the Dean,

v.    . the Director of OSAS or delegate (non-voting)

(i) The MES Awards Subcommittee shall consist of:

i.    three faculty members who shall be elected by the Committee of Instruction,

ii.    the Director of OSAS or delegate (non-voting).

(j) The Grade Assessment Subcommittee shall consist of:

i.    the Graduate Program Director

ii.    two faculty members who shall be elected by the Committee of Instruction,

iii.   the Director of OSAS or delegate (non-voting).

(k) The  MES/JD Program Subcommittee shall consist of:

i.    the  MES/JD Program Coordinator who shall be the Chair,

ii.    the Graduate Program Director or delegate,

iii.   two representatives appointed by the Dean of the Osgoode Hall Law School,

iv.   one faculty member elected by the Committee of Instruction,

v.    one student elected by GESSA from among the students enrolled in the  MES/JD program,

vi.   the Director of OSAS, or delegate (non-voting).

(l)  The Planning Programs Subcommittee shall consist of:

i.    the Planning Programs Coordinator who shall be the Chair,

ii.    all faculty members who are Members of the Ontario Professional Planners Institute (OPPI),

iii.   two other faculty members elected by the Committee of Instruction,

iv.   one student elected by GESSA from among the students who are Student Members of the OPPI,

v.    the Director of OSAS or delegate (non-voting).

(m) The Undergraduate Program and Curriculum Subcommittee shall consist of:

i.    the Undergraduate Program Director who shall be the Chair,

ii.    the Course Directors for ENVS 2000-level Foundations courses,

iii.   the Associate Dean (Students),

iv.   one Teaching Assistant elected by GESSA,

v.    two students elected by BESSA,

vi.   the Director of OSAS or delegate (non-voting),

 (n) The Undergraduate Academic Review and Admissions Subcommittee shall consist of:

i.    the Undergraduate Program Director who shall be the Chair,

ii.    one faculty member, who is a  current member of the Undergraduate Program and Curriculum Subcommittee,

iii.   the Associate Dean (Students)

iv    a student member elected by BESSA, who will only assist this Subcommittee for the purpose of adjudication of undergraduate awards,

v.    . the Director of OSAS or delegate (non-voting).

(o) The Committee of Instruction may appoint such other subcommittees as it considers necessary to conduct its business.

7.4        Research Committee

(a) The Research Committee shall consist of:

i.    the Chair, who shall be a faculty member on the Committee elected by the faculty members of the Committee,

ii.    the Associate Dean (Research),

iii.   FES faculty representative on the Senate  Academic Policy, Planning and Research Committee,

iv.   two faculty members elected by the FES faculty members of Council,

v.    one BES student elected by BESSA,

vi.   one MES student elected by GESSA,

vii. One PhD student elected by PhESSA,

viii. . the Director of OSAS or delegate (non-voting).

7.5        Faculty Appointments Advisory Committee

(a) The Faculty Appointments Advisory Committee shall consist of:

i.    the Chair, who shall be a tenured faculty member on the Committee elected by the faculty members of the Committee,

ii.    one faculty member appointed by the Dean, to serve as the Dean’s representative,

iii.   Three faculty members elected by the FES faculty members of Council, the majority of whom should be tenured where possible,

iv.   one BES student elected by BESSA,

v.    one MES student elected by GESSA,

vi.   one PhD student elected by PhESSA,

vii. the Director of OSAS or delegate (non-voting).

7.6        Tenure and Promotions Committee

(a)       The Tenure and Promotions Committee shall consist of:

i.    the Chair, who shall be a tenured faculty member on the Committee elected by the faculty members of the Committee,

ii.    a minimum of six (maximum of eight) faculty members, a majority of whom shall have tenure, elected by the FES faculty members of Council,

iii.   one BES student elected by BESSA,

iv.   one MES student elected by GESSA,

v.    one PhD student elected by PhESSA.

vi.   . the Director of OSAS or delegate (non-voting).

7.7        Appeals Committee

(a) The Appeals Committee shall consist of:

i.    five faculty members elected by the FES faculty members of Council,

ii     one BES student elected by BESSA,

iii.   one MES student elected by GESSA,

iv.   one PhD student elected by PhESSA,

v.     the Director of OSAS or delegate (non-voting).

7.8        Equity Committee

            (a) The Equity Committee shall consist of:

i.          three faculty members, elected by the FES faculty members of Council,

ii           one BES student elected by BESSA,

iii.         one MES student elected by GESSA,

iv.         one PhD student elected by PhESSA,

v.          two staff members, preferably from recruitment and student services,

v.          the Director of OSAS or delegate (non-voting).

(b) The Equity Committee shall elect two members as Co-Chairs, one of whom shall be a faculty member.

 

8. AMENDMENTS

8 .1       Subject to the approval of the Senate, the Council may, by simple majority vote of those present and eligible to vote and subject to the provision of clause 8.2 below, amend these Standing Rules, provided that every proposed amendment has received prior review by the Executive Committee.

8.2        Notice of any proposed amendment or amendments shall be given to all members of the Council in accordance with the provision of clause 6.4 above.

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